Vacancy Details

·      Support the whole school’s communication and ICT infrastructure

·      Develop and maintain risk management systems and procedures within the school providing advice to the Headteacher, Leadership team and Governors as appropriate

·      Oversee the split site nursery lease and be the local authority link for all matters relating to the nursery

·      Be a responsible key holder for the school site.

Health and Safety

·        Support the Headteacher in the day to day operation of the School Health and Safety policies and procedures, ensuring that appropriate reporting and record-keeping is maintained

·        Ensure emergency evacuation and lockdown procedures, tests and records are in place and recorded

·        Advise staff on Health and Safety matters as required

·        Together with the Headteacher, meet with the Trust Estates Manager to discuss Health and Safety audit points

·        Act as the School Health and Safety Co-ordinator and Fire Officer in conjunction with our Health and Safety provider, organising risk assessment and fire drills

·        Undertake risk assessments and COSHH procedures as appropriate

·        Arrange for staff to complete risk assessment training in line with Health and Safety requirements

·        Be responsible for preparing and managing the Business Continuity Plan and procedures for the school

·        Prepare, manage and regularly update the School Risk Register and communicate this to the Trust Estate Manager and the Governing Board.

·        Be the designated Educational Visits Co-ordinator in conjunction with leadership with the support of office and teaching staff, helping and advising on the drawing up of risk assessments

·        Be responsible for accident reporting and investigation

·        Be responsible for ensuring staff adhere to GDPR and report breaches on the GDPR Sentry system

·        Contribute to the health and safety monitoring and reporting.

Administrative Management

·      Manage all administrative systems and functions, ensuring adequate cover at all times

·      Maintain personnel records

v  Appointment forms

v  Termination forms

v  Contractual changes

v  Absence forms

v  Additional hours

v  Occupational health Referrals

·      Ensure that all personnel records are kept confidential

·      Monitor the schools cashless system, ensuring funds are collected in a timely manner and notifying the Trust Business Manager of weekly receipts

·      Line manage office administration staff

·      Management of the school calendar

·      Ensure that all admission arrangements are made effectively and that attendance is monitored and reported within the school

·      Ensure Free School Meal claims are processed in a timely manner

·      Ensure that allreturns e.g. absence, School Census, assessment, workforce return etc, are generated and submitted to the relevant agencies correctly and in a timely manner within the school.

·      Provide clerical support to the Headteacher and Senior Leadership Team

·      Have oversight in ensuring purchase orders and goods received notes are processed in a timely manner

·      Ensure inventories of equipment and stock are maintained and accurately recorded on the school asset register

·      Manage the school’s Single Central Record for safeguarding purposes and deal with any safeguarding documentation

·      Maintain ScholarPack for pupil data

·      Ensure all records are kept for lettings and monitor any letting agreements (if applicable)

·      Monitor the content of the school website ensuring the information is relevant and up to date working alongside the Governance and Compliance Officer for updates and any changes where necessary

·      Have an overview of the cover situation and manage cover requirements together with the Senior Leadership Team

·      Ensure School transport requirements are met efficiently and effectively with a view to safety

·      Have an overview of the processes involved in performing CTF’s

·      Be responsible for updating MIS with SATs data

·      Liaise with external agencies where appropriate

·      In conjunction with the central team, manage the recruitment process

·      Be a vital link between the school and members of the local governing board.

Support to School

·        Promote and Safeguard the welfare of children and young persons you are responsible for or who you come into contact with

·        Comply and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

·        Be aware of support and ensure equal opportunities for all

·        Uphold the ethos and vision of the school

·        Participate in training and other learning activities and performance development as required

·        Ensure that all work is completed with a commitment to equality and anti-discriminatory practice, as a minimum to standards required by legislation

·        Carry out such other duties as may reasonably be requested by the Headteacher and applicable to the position

·        Be appraised annually by the Headteacher in accordance with the Trust performance management policy.

Visits to the school are encouraged and welcomed.  Application packs are available via email to vacancies@stmarkssch.org  or by contacting Mrs Loraine Bloore, School Business Manager, on 01782 234411.

St Mark’s Primary and the Orchard Community Trust are committed to safeguarding and promoting the welfare of children.  This post is subject to an enhanced DBS check.